Clackamas Workforce Partnership is seeking a full-time Executive Assistant to provide high level of administrative support to the Executive Director and staff to assure a professional, well run office and organization.
Essential Functions: (Performs functions that may include, but are not limited to the following):
- Provide a high level of professional administrative support to the internal team.
- Screen incoming calls and correspondence and respond independently when appropriate.
- Coordinate the creation and distribution of the quarterly newsletter.
- Provide a high level of support for board and subcommittee meetings: arrange meeting location; order food and beverages; schedule speakers in coordination with program staff lead; create agendas; post public meeting notice and follow public meeting protocol; send meeting announcement and track rsvp’s; set up for and clean up after meetings; take minutes
- Keep official board records and execute administrative policies.
- Staff liaison for board membership, board recruitment, and board re-certification.
- Organizes programs, events, meetings or conferences as needed: arrange facilities and caterers; create invitations; invite guests, track rsvp’s.
- Prepare and respond to the Annual State Monitoring Guide.
- Research and provide procurement support.
- Develop surveys, press releases, reports, invitations, announcements, presentations.
- Provide scheduling assistance.
- Manages the office by developing efficiencies, ordering supplies, maintaining equipment inventory, scans and maintains critical documents for disaster recovery, make copies, scan documents and file paperwork.
- Maintain web site.
- Enhance social media strategy and brand awareness.
- Facilitate information sharing among board members, community stakeholders and the media.
- Establish and maintain strong relationships with business, government, public partners and board members.
- Develop sector strategies which promote equitable living practices.
- Develop strategies in partnership with Equity Council to enhance equity lens.
- Other duties as assigned.
Click here to download a complete CWP Executive Assistant job description and resume submission requirements.
Open until filled. Applications received by 5 PM on September 20, 2016 will be given first priority.
Send cover letter and resume to Amy Oakley at amy.oakley@clackamasworkforce.org or mail your materials to Clackamas Workforce Partnership, 365 Warner Milne Rd., Suite 202, Oregon City, OR 97045.